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September 25, 2020 | Video Conference Toolkit

Sharing Your Screen During a Zoom Meeting

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Sharing Your Screen

As practitioners increasingly rely on videoconferencing, particularly the Zoom app, the need for all participants to review the same portion of a document, photograph, or other material as they would in a traditional in-person meeting has become a requirement for videoconferences. The following provides easy-to-follow directions to accomplish this indispensable task in a Zoom conference.

If you are the Zoom meeting host, you are able to share your screen at any time. During the call, select the “Share Screen” button at the bottom of the window. Alternatively, use the Alt+S (Command+Shift+S for Mac) shortcut key on Windows 10.

Share screen

Either method will launch the “Basic” tab of the share screen options window. If you’re connected to multiple monitors, you can select which screen you’d like to share a currently open application (e.g. Word, Chrome, Slack, etc.) from, or a Whiteboard. At this point, other participants cannot see your screen options – they will only see the screen you select.

Select screen

Select the desired screen to share and click the “Share” button in the bottom right corner of the window.

Click share

NOW EVERYONE ON THE CALL WILL SEE WHATEVER IS ON THAT SCREEN. REMEMBER THIS IF YOU OPEN ANOTHER DOCUMENT OR APPLICATION IN THAT SCREEN – EVERYONE WILL SEE IT.

To stop sharing, click the red “Stop Share” button at the top of the screen, or use the Alt+S (Command+Shift+S for Mac) shortcut key.

Stop share

Allowing Participants to Share Their Screen

Follow the Zoom security procedures presented on Legal Fuel to keep your Zoom calls as secure as possible. In some cases, it may be necessary to allow participants to share their screen, so observe good security practices including requiring a meeting password for each participant and locking your meeting once commenced.

To allow a participant to share their screen, select the “^” arrow (1) next to the green “Screen Share” button at the bottom of the window. A menu will pop up. From that menu, select “Advanced Sharing Options” (2).

Allow participants to share

The “Advanced Sharing Options” window will open. It enables you to select which participant(s) can screen share, when screens can be shared, and the number of participants allowed to screen share simultaneously.

Advanced Sharing
These steps will give you complete flexibility to leverage the full screen sharing capabilities of Zoom.

Additional Resources

Zoom Support Articles on Sharing Your Screen


About the Author(s)

Roger Chance is a seasoned technical professional and member of The Florida Bar Standing Committee on Technology. Prior to earning his JD from Regent University School of Law in 2014, he worked for 18 years as a software engineer and consultant. He also holds a M.S. Finance degree from Webster University, and is currently a Cyber Risk advisor for Deloitte & Touche LLP. Previously, Mr. Chance was a litigation consultant to DisputeSoft LLC, a Washington, DC based firm specializing in software and IT disputes. Mr. Chance’s experience includes software development for multiple industries, IT business management, drafting Expert Witness reports for software-centric disputes, Intellectual Property, Drone law, and general business practice. He is also a member of the American Bar Association Cyber Law Committee.